Agenda Item Request:
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Authorization to Utilize Justice Assistance Grant (JAG) Funding to Purchase and Install New Air Conditioning Units in the Mobile Command Post.
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Background and Purpose of Request:
Requestor: Sheriff Joyce, County Sheriff’s Office
The onboard air conditioning units in the Mobile Command Post are 19 years old and have likely been used very little due to it being a hazardous materials vehicle for the Presidential detail at Andrews Air Force base in Maryland. Last summer, we assisted the Falmouth Police Department with the Barbara Bush Golf Tournament and the air conditioning units didn’t work well. In early August, the Brunswick Police Department utilized the Command Post and, while parked on the tarmac with 90-degree temperatures, the air conditioning units failed to keep the Command Post cool and we had to rent a large fan to keep the Brunswick dispatchers somewhat cool during the multi-day air show. Additionally, the Command Post was utilized at the Fourth of July festivities in Naples and the dispatchers had to work outside as it was too hot inside the Command Post. As a final example, the lack of air conditioning was noted when Cumberland Police Department used the Command Post at the fair.
Cumberland County Fleet Manager, Steve Wilkes, Westbrook Police Department Fleet Maintenance Technician, Shawn Adams, and Paul Daigle from Autotronics have concluded that the old system needs to be replaced. Most of the parts to replace the existing system are obsolete. The aforementioned group has determined that the installation of a new system is best for fixing the air conditioning issue and the system will also provide some heating benefits, which is currently not an issue.
Funding Amount and Source:
The cost of adding three (3) air conditioning units is $12,489.00, assuming the price is not impacted by tariffs. Each unit is priced at $1,963.00 and an additional $2,200.00 each for installation.
We have secured a Justice Assistance Grant (JAG) for $12,328.00. The balance of $161.00 will be taken from the vehicle budget line (11-106-7345-06).
If air conditioning units are impacted by tariffs of 20%, the cost per unit will increase from $1,963.00 to $2,356.00, which is a difference of $393.00. If needed, this added cost would come from the vehicle budget line (11-106-7345-06) and, consequently, we would cut a different expense from that budget line.
Effective Date if Applicable: