Agenda Item Request:
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Adopt the Following Amendments to the Cumberland County Administrative Regulations and Policies: Repeal and Replace #5 “Purchasing Policy,” and amend #7 “Surplus Material & Sale of County Property” and #14 “Credit Card Policy.”
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Background and Purpose of Request:
Staff believe that the “purchase order” procedures established in the County “Purchasing Policy” are no longer an efficient or effective way of approving and administering County purchases. Therefore, staff is presenting a different approach to authorizing department expenditures that mirrors the competitive bidding requirements in State law. Because of the nature of this change, an entire repeal and replace of the existing purchasing policy is recommended.
Staff also recommend that the County “Credit Card” and “Surplus Material & Sale of County Property” policies be amended to be consistent with the updated purchasing procedures, if the Commissioners agree to amend the Purchasing Policy. For example, the proposed amendments move the section related to the acquisition of surplus property from the “Surplus Material Policy” (which focuses on disposal and sale of surplus property) to the “Purchasing Policy.” All proposed policies have been reviewed to streamline purchasing requirements and confirm the purchasing requirements reflect the County’s current needs and State law.
Funding Amount and Source: N/A
Effective Date: Immediately after approval.
Attachments:
- Draft repeal and replace of #5 “Purchasing Policy” (and redlined version for reference)
- Draft redlined amendments to #7 “Surplus Material & Sale of County Property”
- Draft redlined amendments to #14 “Credit Card Policy” (redline version for reference)