Agenda Item Request
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Authorize the County Manager to execute the contract between the Town of Windham and Cumberland County for regional dispatch services from July 1, 2026 to June 30, 2028.
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Background and Purpose of Request
The current Communications Contract between the Cumberland County and the Town of Windham expires June 30, 2026.
This contract represents a change in pricing for dispatch services. The fee’s associated with the contract are based on a per capita fee based on the town’s 2020 census population of 18,434. Instead of the previous three-year projected increase of 3%, the contract now provides a range of 3-5% increase, after the initial FY27 increase of 6%.
Additionally, a $2,000.00 IT fee for the Fire Departments connection to the County’s CAD Software starts on July 1, 2026. This fee is in addition to the already accessed $15,815.15 IT fee for Police IT CAD software. The Cost section of the contract has been modified to reflect these changes.
Requestor
Melinda J Fairbrother-Dyer, Director of Regional Communications Center
Funding Amount and Source
The FY27 Dispatch Contract is increased by 6%, resulting in an annual service fee of $508,388.85 With an additional IT fee of $17,815.15 for IT CAD software for Fire and Police.
Effective Date
July 1, 2026