Agenda Item Request:
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Transfer $1,260,889.00 from the Undesignated Fund Balance to the Strategic Planning Reserve.
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Background and Purpose of Request:
This past September the County went through its annual auditing process for fiscal year 2024/2025.
The County received word this week from the auditors that the 20% unassigned fund balance has been obtained and adding any fund balance from 2024-2025 would exceed the cap set by the unassigned fund balance policy. The auditors are recommending the County move towards reducing this overage and bring the unassigned balance closer to what is dictated by policy. In order to bring the unassigned fund balance in line with the policy, staff proposes to fund the proposed slate of one-time expenditures. By funding these projects, impacts on the tax-rate will be mitigated.
In addition, four union contracts were negotiated this past year. Funding gaps need to be filled in the current budget.
The County has had a long-standing Strategic Planning Reserve, which has allowed projects throughout the year to be funded. The requested funds would be applied to the Reserve and allocated from the Reserve at the time of expenditure.
I request the Commissioners consider transferring $1,260,889 of the unassigned fund balance to the Strategic Planning Reserve to cover the following items:
Jail POD Shower Facilities $ 40,000
Jail Kitchen Tile Floor Renovation $ 20,000
Jail Camera System Phase II $ 100,000
CCRCC Kitchen & Carpet Remodel $ 35,000
Sheriff Office DRONE $ 10,000
CCRCC Standish Equipment Building $ 25,000
Courthouse Upgrade for DA Space $ 40,000
Pearl & Milk Street Lease Agreements $ 275,000
Miscellaneous Expenditures $ 180,000
Window Blinds for Probate Office $ 8,000
Back Pay for Union Contracts $ 170,000
Crime Lab - Portland Payments $ 77,889
Budget Development Software $ 80,000
Uncompensated Absences $ 200,000
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