Cumberland County  
27 Northport Dr  
Portland, ME 04103  
Agenda - Final-Amended  
Monday, December 9, 2024  
5:30 PM  
The Board meets on the second Monday of each month at 5:30pm in the  
Peter Feeney Room unless otherwise noted.  
Board of Commissioners  
District 5 - Chair James Cloutier  
District 1 - Neil Jamieson  
District 2 - Susan Witonis  
District 3 - Stephen Gorden  
District 4 - Patricia Smith  
CALL TO ORDER  
ATTENDANCE  
PLEDGE OF ALLEGIANCE  
APPROVAL OF THE MINUTES  
CD 24-027  
Approval of the minutes, November 18, 2024, meeting of the Board of  
Commissioners  
2024.11.18 MeetingMinutes FINAL  
Attachments:  
INFORMATIONAL REPORT/PRESENTATIONS  
CD 24-028  
Registry of Deeds - Informational Report  
Recording and Surcharge Fee Increase Proposal Summary  
Attachments:  
Fee comparison CUMBERLAND  
24-113  
2025 Calendar Year Board of Commissioners Meeting Schedule  
2025 Proposed Meeting and Agenda Schedule  
Attachments:  
2025 Meeting and Agenda Schedule for County Commissioners  
(1)  
24-115  
2025 Board of Commissioners Committee Assignments  
Committee Assignments 2025 Draft  
Committee Assignments 2025 Proposed  
Committee Assignments 2025 Final  
Attachments:  
RECOGNIZE OUTGOING COMMISSIONERS  
Commissioner Jamieson and Commissioner Witonis  
COMMENTS FROM THE PUBLIC  
The Board Chair will limit comments to three (3) minutes per speaker.  
CONSENT AGENDA  
24-116  
24-117  
Appointment Ed Getty to the County’s Board of Assessment Review for a Term  
of 2024-2027.  
Getty Background Information  
Attachments:  
PP - Appointment of Ed Getty  
24-116 - Item Details Getty Appointment  
Review recommendations for changes to the Non-Union Personnel Policy of  
Article V., Section 9.5; Article VI, Section 6.17; Article IX, Section 9.4; Article IX  
Section for authorization from the County Commissioners.  
Position Paper  
Attachments:  
ARTICLE V Section 5.9  
ARTICLE VI Section 6.17  
ARTICLE IX  
ARTICLE IX Section 9.4  
24-117 - Item Details NonUnion  
24-118  
Amendment of the Non-Union Personnel Policy Article VI. Section 6.15 Travel  
and Administration Regulation #4 Meals & Travel Allowance.  
PP - Non-Union Personnel Policy & Admin Regulation  
Amendment.docx  
Attachments:  
County Training Request Form  
Meal & Travel Amendment - Non Union Personnel Policy &  
Admin Reg #4.docx  
24-118 - Item Details NonUnion  
24-119  
Acceptance of up to $79,760 in pre-approved formula rebate funds through the  
Federal Department of Energy’s Energy Efficiency and Block Grant program.  
PP - DOE Block Grant Acceptance  
DOE Funding Schedule  
Attachments:  
DOE Block Grant Website Information  
24-119 - Item Details EEBG  
24-124  
Authorization for the Sheriff’s Office to apply for an AKC Reunite grant to pay for  
the 75% of the estimated $10,000 cost to purchase of a Sheriff K-9 replacement  
and use the Canine Supplies account for the 25% match requirement of $2,500.  
2024 K-9 Grant Request  
24-124 - Item Details AKC  
Attachments:  
24-125  
Authorization for the County Manager to enter into a contract between  
Cumberland County and Town of Gray to provide part-time General Assistance  
services from July 1 2024 - June 30, 2026.  
PP - Agreement for GA Services Town of Gray  
Final GA Admin Back-Up contract Gray 2024  
24-125 - Item Details Gray GA  
Attachments:  
ARPA BUSINESS  
24-120  
Approval COR Office Furniture and DIRTT Modular Construction Solutions  
Contracts for 27 Northport building using ARPA funds.  
PP - 27 Northport building furniture - Final pricing and plans 1  
Northport Modular Wall - DIRTT pricing 1  
Northport Furniture Pricing 1  
Attachments:  
Northport First Floor Layout 1  
Northport Second Floor Layout 1  
Northport Third Floor Layout 1  
24-120 - Item Details Mod Furniture  
24-121  
Approve and Adopt the Final ARPA budget to align with the Treasury  
Departments Final Rule “obligated”  
24-121 Position Paper - ARPA Adoption Final Rule  
ARPA BUDGET 24Memo to Position Paper .docx  
Final Obligations SLFRF.pdf  
Attachments:  
24-121 - Item Details ARPA Budget  
24-122  
Approve and Award the Commissioning Agent Bid for the Cumberland County  
Capital Improvements Project to Sparhawk Group in the amount of $74,182.00.  
24-122 Position Paper - Sparhawk Group  
Attachments:  
Cumberland County SLFRF Projects Commissioning Services  
RFP .pdf  
Cumberland County SLFRF Projects Commissioning Proposal -  
November 22 2024 - Sparhawk Gr.pdf  
BID Sheet.pdf  
24-122 - Item Details Commissioning  
NEW BUSINESS  
24-126  
Authorization for County Manager to accept the Department of Justice Grant  
Award to the Cumberland County District Attorney’s Office for the Cumberland  
County Sexual Assault Kit Tracking and Testing Initiative for the amount of  
$2,496,072.00  
Award_Package_FAW-186716  
Attachments:  
24-126 - Position Paper - Cumberland County DAs Office  
24-126 - State Reform - Handout  
24-126 - Study - Handout  
24-126 - Item Details DOJ Grant  
*** Item 24-126 Added to Amended 12/09/2024 Agenda  
24-123  
Authorize the County Manager to enter into a contract with Maine Solar  
Solutions for a solar array at 27 Northport Drive.  
PP - Award of contract to Maine Solar Solutions  
Solar Suitability & Location  
Attachments:  
Solar Proposal from Maine Solar Solutions  
24-123 - Item Details Bid Solar  
24-114  
Appointment of Chair and Vice Chair for the Board of County Commissioners for  
2025  
PP - Nomination for Chair and Vice Chair 2025  
Attachments:  
COMMENTS FROM THE COUNTY MANAGER  
COMMENTS FROM THE EXECUTIVE STAFF  
COMMENTS FROM THE COUNTY COMMISSIONERS  
EXECUTIVE SESSION  
Next Meeting: Monday, January 13, 2025  
ADJOURNMENT